Health Insurance Portability and Accountability Act (HIPAA).Health Information, including Protected Health Information (PHI) and any data covered under the.Some examples of Private information that should not be stored on Google Drive/Docs include, but are not limited to: The University’s Data Classification and Handling policyshould be considered the definitive source for the definition of Private information. The Google Drive service is intended to provide faculty and staff with a means to share documents and data among other authorized University faculty and staff and authorized third parties who have a legitimate educational or business interest in them.Īt no time should materials containing Private information be stored on or shared via Google Drive.

Storage and/or sharing of Private information

One of the main advantages of Google Drive/Docs is the ability to share and collaborate on documents with entities external to the University such as research colleagues or third party vendors who would not normally have access to the central MSUFILES file share.ĭue to the more public nature of Google Drive/Docs and the ability to grant document access to non-MSU persons, the Information Technology Division in conjunction with University Counsel have developed a set of usage guidelines for Google Drive/Docs that are intended to reduce the potential exposure of materials that might fall under various State and/or Federal document handling policies.Īll users of Google Drive/Docs provided under Montclair State University’s Google Apps for Education Agreement are expected to read, understand, and adhere to this guideline as well as all other relevant University computing policies as a condition of use.

As such, the Google Drive service is available to all faculty, staff, and librarians to provide additional file sharing and document collaboration capabilities that complement the existing MSUFILES home directory and departmental file shares. for their Google Apps for Education suite of products, including Google Calendar, Google Drive, and Google Docs. The University has a contractual agreement with Google, Inc.

Google drive online help